Rentals and Private Events
Whether you are planning a birthday party, anniversary celebration, business meeting, bridal or baby shower, or reunion, we have a variety of rental facilities and areas available to you including our Village Barn, Aquatic Center, and Park Pavilions. Our Parks and Recreation Department will work closely with you to prepare all your event details in advance to ensure a memorable experience. We look forward to being part of your upcoming event!
Facilities and Areas Available to Rent:
- The Barn
- The Community Room
- Aquatic Center Party Packages
- Aquatic Center Private Pool Rentals
- Park Gazebos and Pavilions
To book your rental, please complete the Facilities Rental Application, the Policies, Rules and Regulations Agreement, the Letter of Indemnification, and submit with payment to Village Hall.
The Barn at Village Hall is the perfect rustic yet elegant location for your next event. Celebrate your birthday, anniversary, or wedding celebration in our largest indoor space. The Barn is also a wonderful space for bridal or baby showers, family reunions, or to host your next business meeting or workshop in this character-filled space.
The Barn is located at 2 Lagoon Drive in Hawthorn Woods. It is ADA accessible and available for rental 7-days a week. Its capacity is 100 guests banquet style or 175 guests standing room only. Amenities include: a kitchen equipped with a refrigerator/freezer, stove, oven, microwave and sink.
The Community Room
The Community Room at the Aquatic Center can be used for various parties including birthdays, an anniversary, family reunions, as well as company outings or meetings.
The Community Room is located at 94 Midlothian Road in Hawthorn Woods. It is available for rental 7-days a week. Its capacity is 75 guests banquet style or 100 guests meeting style.
Aquatic Center Private Rentals
The Aquatic Center pool can be rented for private use for various parties, events, as well as company outings. Areas available for rental are the activity pool, water slides,the main pool, and the diving area. Additional amenities include patio tables and chaise lounge chairs. Please note that alcohol is not permitted.
The pool is located at 94 Midlothian Road in Hawthorn Woods. It is available for private rentals seasonally, Friday through Sunday between the hours of 6:30 p.m. and 8:30 p.m. Recommended capacity is 300 guests, but if you have more, call to inquire about additional lifeguard fees. The Community Room at the Aquatic Center is also available for rental for indoor space.
Aquatic Center Party Packages
We offer a variety of party packages to make your next event special. Reserve space - indoors or outdoors - to ensure a fun gathering. Our 2-hour packages are affordable and convenient and allow you to customize your party. Additional amenities include patio tables and chaise lounge chairs
The pool is located at 94 Midlothian Road in Hawthorn Woods. Party packages are available seasonally, 7-days a week. Please note that alcohol is not permitted.
Park Pavilions & Gazebos
The Village of Hawthorn Woods has shelters available for rental at Heritage Oaks and Community Parks. These are perfect family-friendly areas to host a family reunion, birthday party, or your next special event! Pavilion and gazebo rentals are available 7-days a week.
Heritage Oaks Park is located at 310 Fairfield Road in Hawthorn Woods. Two pavilions and one gazebo are available for rental. The Magruder Pavilion (Baseball) and the Soccer Pavilion have a capacity of 100 guests and 6 picnic tables are included in your rental. The Gazebo has a capacity of 30 guests and 3 picnic tables are included in your rental. Amenities included at Heritage Oaks. Park include playground equipment on site, bathroom facilities, and garbage can on-site.
Community Park is located at 5 Park View Lane in Hawthorn Woods. The Gazebo at Community Park is available for rental. It has a capacity of 40 guests and 4 picnic tables are included in your rental. Amenities included at Heritage Oaks Park include playground equipment on site, bathroom facilities, and garbage can on-site.