Rentals and Private Events

Whether you are planning a birthday party, anniversary celebration, business meeting, bridal or baby shower, or reunion, we have a variety of rental facilities and areas available to you including our Village Barn, Aquatic Center, and Park Pavilions. Our Parks and Recreation Department will work closely with you to prepare all your event details in advance to ensure a memorable experience. We look forward to being part of your upcoming event!

Facilities and Areas Available to Rent:

  • Park Gazebos and Pavilions
  • The Barn 
  • The Community Room 

To book your rental, please complete the Facilities Rental Application, the Policies, Rules and Regulations Agreement, the Letter of Indemnification, and submit with payment to Village Hall. All rentals must be booked a minimum of 2 weeks in advance of rental date.

For questions or to check a rental date, please contact Teagan Johnson.

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Download Printable Information:

Facilities Rental Application Packet (PDF)

Barn Information (PDF)

Community Room Information (PDF)

Park Pavilion & Gazebo Information (PDF)

Rental Rules & Regulations (PDF)

Fee Chart (PDF)

Park Pavilions & Gazebos

GazeboThe Village of Hawthorn Woods has shelters available for rental at Heritage Oaks and Community Parks. These are perfect family-friendly areas to host a family reunion, birthday party, or your next special event! Pavilion and gazebo rentals are available 7-days a week.

Heritage Oaks Park is located at 310 Fairfield Road in Hawthorn Woods. Two pavilions and one gazebo are available for rental. The Magruder Pavilion (Baseball) and the Soccer Pavilion have a capacity of 100 guests and 6 picnic tables are included in your rental. The Gazebo has a capacity of 30 guests and 3 picnic tables are included in your rental. Amenities included at Heritage Oaks. Park include playground equipment on site, bathroom facilities, and garbage can on-site.

Community Park is located at 5 Park View Lane in Hawthorn Woods. The Gazebo at Community Park is available for rental. It has a capacity of 40 guests and 4 picnic tables are included in your rental. Amenities included at Heritage Oaks Park include playground equipment on site, bathroom facilities, and garbage can on-site.

Get more information Park Pavilions & Gazebos (PDF)  
Park Pavilions & Gazebos fees (PDF)

The Barn

Event at The BarnThe Barn at Village Hall is the perfect rustic yet elegant location for your next event. Celebrate your birthday, anniversary, or wedding celebration in our largest indoor space. The Barn is also a wonderful space for bridal or baby showers, family reunions, or to host your next business meeting or workshop in this character-filled space.

The Barn is located at 2 Lagoon Drive in Hawthorn Woods. It is ADA accessible and available for rental 7-days a week. Its capacity is 100 guests banquet style or 175 guests standing room only. Amenities include: a kitchen equipped with a refrigerator/freezer, stove, oven, microwave and sink.

Get more information on the barn (PDF) 
Barn fees (PDF)

The Community Room

Outside of The Community RoomThe Community Room at the Aquatic Center can be used for various parties including birthdays, an anniversary, family reunions, as well as company outings or meetings.

The Community Room is located at 94 Midlothian Road in Hawthorn Woods. It is available for rental 7-days a week. Its capacity is 75 guests banquet style or 100 guests meeting style.

Get more information on the Community Room (PDF) 
Community Room fees (PDF)