3-21-05

THE VILLAGE OF HAWTHORN WOODS<= /p>

VILLAGE BOARD MEETIN= G MINUTES

MARCH 21, 2005

7:30 P.M.

I.= = ; CALL TO ORDER AND ROLL CALL=

The Regular Village Board meeting= was called to order by President Hunt at 7:43 p.m. in the Village Hall, 21 Lagoon Drive.

II= . = ; PLEDGE OF ALLEGIANCE

III. A.&= nbsp; &nb= sp; Illinois Not For Profit Corporation D= /B/A The Ivanhoe Club

President Hunt reported that this evening’s pub= lic hearing was cancelled.

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IV.=             &n= bsp; &n= bsp;

A.&= nbsp;           &nb= sp;    February 28, 2005

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B.&= nbsp;           &nb= sp;    February 16, 2005

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C.&= nbsp;           &nb= sp;    February 28, 2005

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E.&= nbsp;           &nb= sp;     March 14, 2005

F.=       = ;            Ma= rch 10, 2005

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G.=       = ;           Mar= ch 7, 2005

H.=       = ;           Fe= bruary 28, 2004

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J.=       = ;

K.=       = ;

L.=       = ;

M.=       = ;         Village Of Hawthor= n Woods Pursuant To The “Affordable Housing Planning And Appeal Act= 221; (310 ILCS 67/1 Et Seq.)

N.=       = ;          Approval Of An Ordinance Providing For The Official Zoning Map Of The Village Of Hawthorn Woods, Lake County, Illinois

O.=       = ;          An Ordinance Granting A Certificate Of Appr= oval And Site Plan Approval – Hawthorn Woods Business Park – Lot 5

P.=       = ;            A Resolution Authorizing The President And Village Clerk Of The Village Of Hawthorn Woods To Enter Into A Certain Annexation Agreement – Ivanhoe Club – Approximately 266.67 Acr= es Located Generally On The North And South Sides Of Illinois Route 176, Approximately 4,000 Feet East Of Gilmer Road

Q.=       = ;          A Res= olution Authorizing The Execution Of A Certain Engagement Letter And Related Matte= rs - Crown Victoria Class Action Suit

R.=       = ;           Approval Of A Resolution Declaring The Week= Of May 15 Through = May 21, 2005 As “National Public Works Week”

S.=       = ;            Approval Of A Resolution Proclaiming The Mo= nth Of April National Donate Life Month

T.&= nbsp;           &nb= sp;     Motion – Remove From The Table And Approval Of Various Intergovernmental Agreements

Motion by Wright, seconded by Weick to appr= ove the Consent Agenda with the exception of Items “P” and “T= 221;.

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Roll Call Vote:

AYES:        =             &n= bsp;    Silvers, Gehrke, Wright Weick

NAYS:        =      0

Absent:        =      Riess, Lynch

Present (Or Abstai= n)     0

Motion Carried.

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President Hunt sta= ted that there was no need for discussion for Items “P” and “T= 221; that were removed from the Consent Agenda.

V.&= nbsp;           &nb= sp;    OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD<= /h2>

A.        None this month.

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President Hunt made the following recommendation for the Parks and Recreation Commit= tee:

Appoint Dorothy Galuppo to the vacancy.

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Motion by Gehrke, seconded by Weick to appoint Dorothy Galuppo to the Parks and Recreation Committee.

Voice Vote:

AYES:        =             &n= bsp;    4

NAYS:        =      0

Absent:        =      2

Present (Or Abstai= n)     0

Motion Carried.

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President Hunt thanked Christopher Burke for his generous donation to the bike rodeo. He stated that becaus= e of this donation, he has made it possible to give bike helmets to all the chi= ldren who attend.

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Christopher Burke reported that a bid opening was held on March 8, 2005. He recommended awarding the SSA #= 1 bid for the 2005 paving contract for Special Service Area Number One to the low bidder, Peter Baker & Son with a bid of $1,070,935.85, which was below= the engineer’s estimate of $1,132,346.00.

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Motion by Gehrke, seconded by Wright to award the 2005 paving contract for Specia= l Service Area Number One, to the low bidder, Peter Baker & Son, with a bid of $1,070,935.85.

Roll Call Vote:

AYES:        =             &n= bsp;    Silvers, Gehrke, Wright Weick

NAYS:        =      0

Absent:        =      Riess, Lynch

Present (Or Abstai= n)     0

Motion Carried.

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Christopher Burke reported that a bid opening was held on March 8, 2005. He recommended awarding the SSA #= 2 bid for the 2005 paving contract for Special Service Area Number Two to the lo= west responsible bidder, Peter Baker & Son with an Alternative 2 bid of $780,380.90, which was below our engineer’s estimate of $785,789.50.=

Mr. Burke reported that although Chicagoland Paving’s bid was the lowest= bid, Chicagoland Paving was not the lowest responsible bid since the project required an IDOT prequalification and Chicagoland Paving is restricted to = 1200 tons of asphalt to any one contract. He noted that for this years project, there are over 4900 tons of a= sphalt.

Motion by Gehrke, seconded by Wright to award the 2005 paving contract for Special Service Area Number Two, to the lowest responsible bidder, Peter Baker &am= p; Son, with a bid of $785,789,50.

Roll Call Vote:

AYES:        =             &n= bsp;    Silvers, Gehrke, Wright Weick

NAYS:        =      0

Absent:        =      Riess, Lynch

Present (Or Abstai= n)     0

Motion Carried.

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Christopher Burke reported that a bid opening was held on March 8, 2005. He recommended awarding the SSA #= 3 bid for the 2005 paving contract for Special Service Area Number Three to the = low bidder, Peter Baker & Son with a bid of $906,912.35, which was below t= he engineer’s estimate of $921,598.45.

Motion by Silvers, seconded by Gehrke to award the 2005 paving contract for Speci= al Service Area Number One, to the low bidder, Peter Baker & Son, with a = bid of $906,912.35.

Roll Call Vote:

AYES:        =             &n= bsp;    Silvers, Gehrke, Wright Weick

NAYS:        =      0

Absent:        =      Riess, Lynch

Present (Or Abstai= n)     0

Motion Carried.

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Christopher Burke reported that he met with representatives of Kemper last week and th= ey will determine the best course of designing the water main extension down = Old McHenry Road.

President Hunt questioned whether we are insuring that consideration to all the peop= le in the neighborhoods so that they have an opportunity to connect?<= /span>

Mr. Burke responded that he would need to see the back-up and those calculations. He noted that = they do have the ability.

President Hunt requested that they make the water line as large as it possibly can b= e for the homes that could potentially be served in the future.

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President Hunt questioned who approved a set of plans placing a red fire hydrant rig= ht in the middle of the park.

Christopher Burke responded that he would look into it and follow up with President Hu= nt.

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None this month.

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Christopher Burke reported that he has had no contact with the = School District, but he would be happy to initiate contact.

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8.&= nbsp;     95 Old McHenry Road Construction Progress Report

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None this month.

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Trustee= Lynch arrived at 7:50 p.m.

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Chief Paulus reported that the dep= artment handled 1,410 incidents during the month of February. She also reported that the Hawtho= rn Woods Police Department’s average response time to priority 1 calls = in 2004 was 3.27 minutes per call. She stated that a Priority 1 call is of an emergency nature.=

Chief Paulus reported that she is = working on the Bike Rodeo and soliciting gifts and prizes. She thanked Christopher Burke for= his generous donation that is allowing the Village= to provide a bicycle helmet for each child who attends the rodeo.

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VI= I.      = ;

A.=       = ;

1.&= nbsp;     Village Of Hawthorn Woods = And The Ela Soccer Association

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President Hunt questioned the term and maintenance obligations with respect to Community Park and Heritage Oaks Park in the agreement between t= he Village= of Hawthorn Woods = and the Ela Soccer Association. Trus= tee Lynch revised the agreement in conjunction with the Parks and Recreation Committee and the Village Att= orney

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1.=    None this month.<= /p>

D.=       = ;           Plan Commission

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1.=    None this month.<= /p>

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1. None this month.

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1.=    None this month.

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1.=    None this month.

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1.=    None this month.

VI= II.      = ; &n= bsp;

IX= .      = ;        NEW BUSINESS

A.        None this month.

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X.=       = ;           8:40 p.m.

V= oice Vote:

AYES: &= nbsp;           &nb= sp;           5
NAYS: &= nbsp;           0=

Absent: = ;            1

Present (Or Abstain)     0

Motion Carried.

XI= .      = ;        Village Board Meeting at 8:41 p.m.

Voice Vote:

AYES:            = ;             = 5

NAYS:            = ; 0

Absent:            = ; 1

Present (Or Abstain)     0

Motion Carried.

Reported by:            = ;    ____________________

           &n= bsp;           &nbs= p;                    Phyllis Scheu, Village= Clerk

Approved at the Regular Me= eting on:   =

VBM 032105

III. A.&= nbsp; &nb= sp; Illinois Not For Profit Corporation D= /B/A The Ivanhoe Club President Hunt reported that this evening’s pub= lic hearing was cancelled.

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III. A.&= nbsp; &nb= sp; Illinois Not For Profit Corporation D= /B/A The Ivanhoe Club

President Hunt reported that this evening’s pub= lic hearing was cancelled.