2-28-05

THE VILLAGE OF HAWTHORN WOODS<= /p>

REGULAR VILLAGE BOARD MEETING MINUTES

FEBRUARY 28, 2005

7:30 P.M.

I.= = ; CALL TO ORDER AND ROLL CALL=

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The Regular Village Board meeting= was called to order by Clerk Scheu at 7:43 p.m. in the Village Hall, 2 Lagoon Drive.

Roll Call indicated the following members were present: Trustees Riess, Silvers, Lynch, G= ehrke, Wright, Weick. President Hun= t was absent.

Also present were Administrator Be= nford, Village Attorney Tom Good, Police Chief Jennifer Paulus, = Village Engineer Christopher Burke, Village Planner Chris Miller, Directo= r of Public Works Tom Fitzpatrick = and Clerk Scheu.

Motion by Riess, seconded by Lynch to appoint Trustee Gehrke as President Pro-Tem= in President Hunt’s absence.

Voice Vote:

AYES: = &n= bsp; 6

NAYS: = = 0

Absent: = = 0

Present (Or Abstain) 0

Motion Carried.

II= . = ; PLEDGE OF ALLEGIANCE

III.             &n= bsp;

A.&= nbsp;           &nb= sp;    January 24, 2005

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B.&= nbsp;           &nb= sp;

C.&= nbsp;           &nb= sp;    February 16, 2005

D.=       = ;           Fe= bruary 16, 2005

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E.=       = ;            Feb= ruary 2, 2005

F.=       = ;            Ja= nuary 31, 2004

G.=       = ;           Hawthorn Woods Business Park L= ot 5

H.=       = ;           Hawthorn Woods Business Park Lot 5

I.=       = ;            &= nbsp; 61 Deer Point Drive

J.=       = ;             Schwerman Road, 3,500 Feet West Of Gilmer Road

K.=       = ;          Schwerman Road, 3,500 Feet West Of Gilmer Road

L.=       = ;

M.=       = ;         Village Of Hawthorn Woods To Enter Into A Certain Annexation Agreement – G= eorge H. White= III And Cynthia White – Approximately 4.876 Acres Located Generally At The Southeast Corne= r Of Gilmer Road And Hawley Street

N.=       = ;          Village Of Hawthor= n Woods – Georg= e H. White= And Cynthia White – Approximately 4.876 A= cres Located Generally At The Southeast Corner Of Gilmer Road And Hawley Street

O.=       = ;          Gilmer Road And Hawley Street

P.=       = ;

Q.=       = ;

R.=       = ;           Lake County Stormwater Management Commission And The Village Of Hawthor= n Woods

S.&= nbsp;           &nb= sp;     Motion – Remove From The Table And Approval Of Various Intergovernmental Agreements

Motion by Lynch, seconded by Wright to appr= ove the Consent Agenda with the exception of Items “J”, “K” and “S”.

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Roll Call Vote:<= span style=3D'mso-tab-count:2'>        =               =     Riess, Silvers, Lynch, Gehrke, Wright, Weick

AYES:        =             &n= bsp;           &nbs= p;    0

NAYS:        =             &n= bsp;            =     0

Absent:        =             &n= bsp;            =     0

Present (Or Abst= ain):        =         0

Motion Carried.<= /p>

Item “J̶= 1;, Approval Of An Ordinance Granting = Final Planned Unit Development Plan And Plat Approval And Related Matters - Hawt= horn Woods Country Club Phase 3 – 46.81 Acres On The North And South Side= s Of Schwerman Road, 3,500 Feet West Of Gilmer Road

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Administrator Benford explained that Ph= ase 3 could not be approved until Phase 2 is finished. He stated that the Village had some concerns and these concerns = would be discussed at a meeting that is scheduled for this Friday at 8:00 a.m.=

Motion by Riess, seconded by Lynch to table Item “J”, Approval Of An Ordinance Granting Final Planned Unit Development Plan And Plat Approval And Related Matters - Hawthorn Woods Co= untry Club Phase 3 – 46.81 Acres On The North And South Sides Of Schwerman Road, 3,500 Feet West Of Gilmer Road, until the next regularly scheduled meeting on

March 21, 2005.

Voice Vote:

AYES:        =             &n= bsp;    6

NAYS:        =              =     0

Absent:        =              =     0

Present (Or Abstain)     0

Motion Carried.

Item “K̶= 1;, Approval Of An Ordinance Granting = Final Planned Unit Development Plan And Plat Approval And Related Matters - Hawt= horn Woods Country Club Phase 4 – 45.61 Acres On The North And South Side= s Of Schwerman Road, 3,500 Feet West Of Gilmer Road

Motion by Riess, seconded by Lynch to table Item “K”, Approval Of An Ordinance Granting Final Planned Unit Deve= lopment Plan And Plat Approval And Related Matters - Hawthorn Woods Country Club P= hase 4 – 45.61 Acres On The North And South Sides Of Schwerman Road, 3,500 Feet West Of Gilmer Road, until the next regularly scheduled meeting on

= March 21, 2005.=

=

=

Voice Vote:

AYES:        =             &n= bsp;    6

NAYS:        =              =     0

Absent:        =              =     0

Present (Or Abstain)     0

Motion Carried.

Item “S”, Motion – Remove From The Table And Approval = Of Various Intergovernmental Agreements.

Motion by Weick, seconded= by Lynch to table Item “S”, Motion – Remove From The Table And Approval Of Various Intergovernmental Agreements, until the next regularly scheduled meeting on March 21, 2005.

Voice Vote:

AYES:        =             &n= bsp;    6

NAYS:        =              =     0

Absent:        =              =     0

Present (Or Abstain)     0

Motion Carried.

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IV.=             &n= bsp; OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD<= /h2>

Jeff Johnston, 1 Wh= itman Terrace, questioned when the final landscaping plan for the park perimeter would be submitted.    = ;     Administrator Benford stated = that the final landscape plans had been turned in and Staff asked for additional trees to be planted at the southern boundary. He noted that a meeting was sched= uled for Friday and he would follow up.

Mr. Johnston also expresse= d his concerns with regard to the developer reducing the amount of trees and buffering in the park area.

Mr. Johnston presented inf= ormation on the standing water and water drainage issues on his property. He stated that he was led to beli= eve from the Village Engineer that changes would be made about the standing water in December and to date, no changes have been made. He r= eported that dirt has been pushed up on the north end of his property and dammed u= p his detention basin; therefore causing flooding in his yard. He stated that this is a direct r= esult of the grading that has been done and he would like to have this issue addressed.

Village Engineer Christopher Burke reported that his firm has been out to Mr. Johnston’s property on several occasions. Mr. Burke asked that the record r= eflect that this area is the detention pond and it cannot be filled in. He stated that in conclusion, not= hing can be done. He also comment= ed that a letter had been sent to Toll Brothers asking them to address this situation. He stated that he= would be meeting with them on Friday and would bring this issue up.

Mr. Johnston also stated t= hat the elevation of the ball field is 1.5 feet higher than the original plans. He requested that the Village force the developer to honor their in= itial plans.

Trustee Lynch questioned w= hy that bothered him and how he could tell it was 1.5 feet higher.

Mr. Johnston responded tha= t it is not aesthetically pleasing and it would affect the drainage in his back ya= rd. He stated that a survey was done t= hat showed it was higher and he would like to have a commitment that it will be lowered as per the original plan.

Lee Fell, Christopher Burke Engineering, stated that he would require “as-builts”.

Administrator Benford asked Mr. Johnston to stop by the Vill= age Offices tomorrow and look at the newest engineering plans. He noted that what is approved, i= s what will be built.

President Hunt arrived at = 8:00 p.m.

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President Hunt made the following recommendations for the Scholarship Committee:

Appoint Teri Filipiak to the vacancy, as well as the following members<= /span>

Carol Neuman – Chairperson

Charlene Wilczynski

Karen Basler

Marilyn Cocanig

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Motion by Riess, seconded by Gehrke to appoint the above members to the Scholarsh= ip Committee.

Voice Vote:

AYES:        =             &n= bsp;    6

NAYS:        =              =     0

Absent:        =              =     0

Present (Or Abstain)     0

Motion Carried.

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1.&= nbsp;     Darlington Drive Traffic Calming

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Engineer Burke presented revised plans for two (2) locations on Darlington Drive to discourage cut= -through traffic. Various discussions= were held regarding the two (2) choker and landscaping plans. Engineer Burke also explained the different signage that would be placed on Darlington Drive. He stated that the total cost wou= ld be approximately $70,000 if it is done at the same time the SSA would be goin= g in this year. He stated that it= would be a considerably higher cost if it were to be done after the road repairs= went in.

It was the consensus of the President and Board of Trustees that the plan showed too much signage.

Trustee Silvers expressed his frustration regarding this study and request. He reminded the Board that a year= ago residents on Deer Point D= rive requested a choker and was told by this Board that Hawthorn Woods does not consider that. He questioned whether the Village was chang= ing their position in this matter, because people are still racing through the= re.

President Hunt stated that he did not recall having any choker discussions, but he d= oes remember discussing speed bumps and stop signs. He stated that Deer Point does not handle the amount of traffic that Darlington Drive does.&= nbsp; He also stated that the Village should review this situation next year before the SSA is complete.

Trustee Riess stated that $70,000 seems like a lot of money to slow people down. He suggested perhaps the Village could hire a new police officer just = for the purpose of watching the road. He noted that the average police officer earns $30,000 and we would get the s= ame amount of results.

Various discussions were held regarding using choker methods or a police officer f= or slowing down the traffic.

Trustee Wright stated that this has been a chronic problem. He stated that he believes the ch= oker is more effective, 24 hours a day.

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Motion by Silvers, seconded by Lynch to approve the traffic calming measures as proposed by Engineer Christopher Burke.

Trustee Weick suggested doing a license plate study to determine if the traffic on= Darlington Road is cut-through traffic or residents.

Trustee Gehrke responded that it is definitely cut-through traffic and now is the = time, because bids for the SSA will soon be coming in and this should be include= d in those bids.

Roll Call Vote:<= span style=3D'mso-tab-count:2'>        =

AYES:        =             &n= bsp;           &nbs= p;    Silvers, Lynch, Gehrke, Wright

NAYS:        =             &n= bsp;            =     Riess, Weick

Absent:        =             &n= bsp;            =     0

Present (Or Abst= ain):        =         0

Motion Carried.<= /p>

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a.   None this month.<= /span>

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Engineer Christopher Burke reported that there would be a meeting on Friday to disc= uss erosion control, wastewater treatment and fill issues.

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a.   None this month.<= /span>

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5.&= nbsp;     95 Old McHenry Road Construction Progress Report

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Engineer Christopher Burke reported that all work has been completed, except for pu= nch list items.

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VI= .      = ;

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1.        = None this month.<= /p>

D.=       = ;           Plan Commission

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1.        = None this month.<= /p>

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1.        = None this month.

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1.        = None this month.

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1.        = None this month.

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VI= I.      = ;     &n= bsp;

VI= II.      = ; NEW BUSINESS

A.        None this month.

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IX= .      = ;        Voice Vote:

AYES:        =             &n= bsp;    6

NAYS:        =              =     0

Absent:        =              =     0

Present (Or Abstain)     0

Motion Carried.

Motion by Riess, seconded = by Weick to close the Executive Session and return to the regular scheduled meeting.

Voice Vote:

AYES:        =             &n= bsp;    6

NAYS:        =              =     0

Absent:        =              =     0

Present (Or Abstain)     0

Motion Carried.

X.=       = ;           Village B= oard Meeting at 9:00 p.m.

Voice Vote:

AYES:        =             &n= bsp;    6

NAYS:        =              =     0

Absent:        =              =     0

Present (Or Abstain)     0

Motion Carried.

Reported by:    ___________________
           &n= bsp;                    = ;      Phyllis Scheu, Village= Clerk

Approved at the Regular Me= eting on: =

VBM 022805