1-24-05

THE VILLAGE OF HAWTHORN WOODS<= /p>

VILLAGE BOARD MEETIN= G MINUTES

JANUARY 24, 2005

7:30 P.M.

I.= = ; CALL TO ORDER AND ROLL CALL=

The Regular Village Board meeting= was called to order by President Hunt at 7:36 p.m. in the Village Hall, 2 Lagoon Drive.

Roll Call indicated the following members were present: President Hunt; Trustees Gehrke, = Wright and Weick. Trustees Riess, S= ilvers and Lynch were absent.

II= . = ; PLEDGE OF ALLEGIANCE

Trustee= Lynch arrived at 7:37 p.m.

II= I. = ; PRESENTATION OF RESOLUTIONS

A.= PRESENTATION OF A RESOLUTION RECOGNIZING LAKE ZURICH MIDDLE SCHOOL NORTH - IESA STATE CHAMPION CHEERLEADERS – PRESIDENT HUNT

President Hunt welcomed the Lake Zurich Middle School North IESA State Champion Cheerleaders and after a brief performance by the cheerleaders, presented = each member with a plaque commending and recognizing them for their accomplishm= ents in winning the state championship.

President Hunt also thanked Ms. Kathy Drake for her time, efforts and energy in coac= hing this team and presented her with a plaque to be hung in the school.

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B.&= nbsp;    PRESENTATION OF A RESOLUTION OF APPRECIATION TO POLICE CHIEF MICHAEL SLIOZIS

President Hunt read aloud Resolution No. 1-24-05-1, Resolution of Appreciation to Po= lice Chief Michael Sliozis for faithfully and honorably serving the residents a= nd businesses of the Village for= 5-1/2 years. He thanked him for do= ing a wonderful job in our community and noted that Chief Sliozis has left a las= ting impact on the Village. He thanked him for his dedication, commitment, leadership and knowledge.

Trustee= Riess arrived at 7:46 p.m.

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A.&= nbsp;           &nb= sp;    &n= bsp;

Transcripts of this Public Hearing were prepared by Debra L. Zeit, CSR, RMR of Indepen= dent Court Reporters and are attached as Exhibit A.

Motion by Gehrke, seconde= d by Weick to close the Public Hearing.

Voice Vote:

AYES:            = ;             = 5

NAYS:            = ;         =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

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V.&= nbsp;           &nb= sp;    &n= bsp;

A.&= nbsp;           &nb= sp;    December 20, 2004

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B.&= nbsp;           &nb= sp;    January 3, 2005

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C.&= nbsp;           &nb= sp;    December 20, 2004
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D.&= nbsp;           &nb= sp;

E.&= nbsp;           &nb= sp;     January 13, 2005

F.=       = ;            Ja= nuary 18, 2005

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G.=       = ;           Ja= nuary 18, 2005

H.=       = ;           D= ecember 31, 2004

I.=       = ;            &= nbsp; Hawthorn Woods Business Park Lot 8

J.=       = ;             Hawthorn Woods Business Park L= ot 5

K.=       = ;          Hawthorn Woods Business Park Lot 5

L.=       = ;

M.=       = ;

N.=       = ;          61 Deer Point Dri= ve

O.=       = ;          Hawthorn Woods – Title= 9, Section 9-3-11B – Zoning; Architectural Review And Title 9, Section 9-14-2C. – Zoning; Special Uses

P.=       = ;            Village Of Hawthor= n Woods – Title 2, Section 2-6-5F. – Architectural Review Commission; Powers And Duties – Tit= le 8, Section 8-2-1 – Building Permits And Fees; Permit Required And Title= 8, Section 8-4-3 – Fences; Exemptions From Provisions=

Q.=       = ;          Hawthorn Woods – Title= 2, Section 2-4-2 – Parks And Recreation Board; Members And Terms

R.=       = ;

S.=       = ;

T.=       = ;            Sale Of Disposition Of Personal Property Owned By The Village Of Hawthor= n Woods

U.=       = ;           Village Of Hawthorn Woods To Enter Into A Certain Annexation Agreement – George H. White III And Cynthia White – Approximately 4.876 Acres Located Generally At The Southeast Corne= r Of Gilmer Road And Hawley Street

V.=       = ;           Village Of Hawthor= n Woods – Georg= e H. White= And Cynthia White – Approximately 4.876 A= cres Located Generally At The Southeast Corner Of Gilmer Road And Hawley Street

W.=       = ;         <= st2:GivenName w:st=3D"on">George H. White And Cynthia White – Approximately 4.876 Acres Located Generally At The Southeast Corne= r Of Gilmer Road And Hawley Street

X.=       = ;

Y.=       = ;           Illinois Open Meetings Act

Z.=       = ;            South Lake County

AA= .      = ;     January 17, 2005 As Martin Luther K= ing, Jr. Day

BB= .      = ;      February 6 – 12, 2005 As Scouting Anniversary Week Of The Boy Sco= uts Of America

CC= .      = ;     = Approval Of A Resolution Recognizing Lake Zurich Middle Schoo= l North - IESA State Champion Cheerleaders

DD= .      = ;     = Approval Of A Resolution In Appreciation Of Michael Sliozis<= /st1:PersonName>

EE.=              Motion – Remove From The Table And Approval Of Various Intergovernmental Agreements

Motion by Lynch, s= econded by Riess to approve the Consent Agenda with the exception of Items “I”, “J”, “K”, “U”, “V”, “W”, “X” and “EE”.

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Roll Call Vote:

AYES:            = ;             = Riess, Lynch, Gehrke, Wright, Weick

NAYS:            = ;         =     0

Absent:            = ;         =     Silvers

Present (Or Abstain)     0

Motion Carried.

Item “I”, Consideration Of A Request For The Approval Of A Preliminary Site Plan - Hawthorn Woods Business Park Lot 8

Trustee Gehrke questioned Mike Carlino of Cambridge Bank regarding sprinkler syste= ms for that site.

Mr. Carlino stated that the bank would have fire sprinklers.=

Trustee Wright questioned whether there would be enough parking spaces.=

Mr. Carlino responded that this is primarily a drive-through facility and that there would be plenty of parking spaces.&= nbsp; He also noted that there would be an ATM machine located under the drive-through canopy.

Various discussions were held regarding the lighting in and around the building. Mr. Carlino reported that there w= ould be no parking lot lights. He al= so stated that there are certain lighting requirements for the interior of the building.

President Hunt suggested reducing all of the lights in the business park and placing motion sensors on them after 10:00 p.m.

Trustee Lynch questioned if they would require any additional police protection.

Chief Paulus reported that her officers already patrol that area and no extra pa= trols would be needed.

Motion by Gehrke, seconde= d by Riess to approve the Prelimi= nary Site Plan - Hawthorn Woods Business Park L= ot 8

Voice Vote:

AYES:            = ;             = 5

NAYS:      &= nbsp;              =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

Item “J̶= 1;, Consideration Of A Request For The Authorization Of A Certificate Of Approval For An Office Building Including Building Elevations, Signage, Lighting And Landscape Plans - Hawthorn= Woods Business Park Lot 5 <= o:p>

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Motion by Wright, seconded by Gehrke to approve A Certificate Of Approval For An Office Building Including Building Elevatio= ns, Signage, Lighting And Landscape Plans - Hawthorn Woods Business Park<= span style=3D'font-family:"Times New Roman"'> Lot 5

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<= span style=3D'font-family:"Times New Roman"'>Trustee Wright reported that the petitioner has made many changes and because he was not in attendance at tonight’s meeting, Trustee Wright suggested that this item be tabled until the next regularly scheduled Board Meeting to be held on February 28, 2005.

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<= span style=3D'font-family:"Times New Roman"'>President Hunt also requested that= a meeting be called to discuss lighting issues.

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<= span style=3D'font-family:"Times New Roman"'>Trustee Riess noted that lights si= milar to the lighting in Glenview would be ve= ry acceptable. He stated that h= e would like to change the current lighting to something similar to that.

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<= span style=3D'font-family:"Times New Roman"'>Trustee Wright noted that the ligh= t poles need to be compatible to the lights at a cost of approximately $1,200.

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Motion by Wright, seconded by Gehrke to withdraw the ab= ove motion to approve A Certificate Of Approval For An Office Building Includi= ng Building Elevations, Signage, Lighting And Landscape Plans - Hawthorn= Woods Business Park Lot 5 <= o:p>

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Voice Vote:

AYES:            = ;             = 5

NAYS:            = ;         =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

<= span style=3D'font-family:"Times New Roman"'>

Motion by Gehrke, seconded by Lynch to table= A Request For The Authorization Of= A Certificate Of Approval For An Office Building Including Building Elevatio= ns, Signage, Lighting And Landscape Plans - Hawthorn Woods Business Park<= span style=3D'font-family:"Times New Roman"'> Lot 5

Voice Vote:

AYES:            = ;             = 5

NAYS:            = ;         =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

Item “K̶= 1;, Consideration Of A Request For The Approval Of A Site Plan, Engineering Plans And Landscape Plans - Hawthorn Woods Business Park Lot 5

Motion by Gehrke, seconded by Riess to table Item “K”, Consideration Of A Request For The Approval Of A Site Pla= n, Engineering Plans And Landscape Plans - Hawthorn Woods Business Park<= span style=3D'font-family:"Times New Roman"'> Lot 5 until the next regularly sc= heduled meeting to be held on February 28, 2005.

Voice Vote:

AYES:            = ;             = 5

NAYS:            = ;         =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

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Item “U̶= 1;, Approval Of A Resolution Authorizi= ng The President And Village Clerk O= f The Village Of Hawthorn Woods To Enter Into A Certain Annexation Agreement – George H. White III And Cynthia White – Approximately 4.876 Acres Located Generally At T= he Southeast Corner Of Gilmer Road And Hawley Street

Motion by Gehrke, seconded by Riess to table Item “U”, Approval Of A Resolution Authorizing The President And Village Clerk Of The Village Of Hawthorn Woods To Enter I= nto A Certain Annexation Agreement – George H. White III And Cynthia White – Approximately 4.876 Acres Located Generally At T= he Southeast Corner Of Gilmer Road And Hawley Street

Voice Vote:

AYES:            = ;             = 5

NAYS:            = ;         =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

Item “V̶= 1;, Approval Of An Ordinance Annexing Property To The Village Of Ha= wthorn Woods – George H. White And Cynthia White – Approximately 4.876 Acres Located Generally At The Southeast Corner Of Gilmer Road And Hawley Street

Motion by Gehrke, seconded by Riess to table Item “V”, Approval Of An Ordinance Annexing Property To The Village Of Hawthorn Woods – George H. W= hite And Cynthia White – Approximately 4.876 Acres Located Generally At T= he Southeast Corner Of Gilmer Road And Hawley Street

Voice Vote:

AYES:            = ;             = 5

NAYS:            = ;         =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

Item “W̶= 1;, Approval Of An Ordinance Rezoning = Certain Territory - George H. White And Cynthia White – Approximately 4.876 = Acres Located Generally At The Southeast Corner Of Gilmer Road And Hawley Street=

Motion by Gehrke, seconded by Riess to table Item “W”, Approval Of An Ordinance Rezoning Certain Territory - Geo= rge H. White And Cynthia White – Approximately 4.876 Acres Located Gener= ally At The Southeast Corner Of Gilmer Road And Hawley Street=

Voice Vote:

AYES:            = ;             = 5

NAYS:            = ;         =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

Item “X̶= 1;, Approval Of A Resolution Authorizi= ng The President And Village Clerk T= o Enter Into A Certain Annexation Agreement – LaSalle Bank National Associat= ion, As Successor Trustee To American National Bank And Trust Company Of Chicag= o, As Trustee Under Trust Agreement Dated April 1, 1972 And Known As Trust No. 7= 6667 – Approximately 8 Acres Located Generally At The Northwest Corner Of Gilmer Road And Hawley Street

Motion by Gehrke, seconded by Riess to table Item “X”, Approval Of A Resolution Authorizing The President And Village Clerk To Enter Into A Certain Annexat= ion Agreement – LaSalle Bank National Association, As Successor Trustee = To American National Bank And Trust Company Of Chicago, As Trustee Under Trust Agreement Dated April 1, 1972 And Known As Trust No. 76667 – Approxi= mately 8 Acres Located Generally At The Northwest Corner Of Gilmer Road And Hawley Street

Voice Vote:

AYES:            = ;             = 5

NAYS:            = ;         =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

   &nb= sp;            = ;        Item “EE”, Remove From The Table And Approval Of Various Intergovernmental Agreements.

Motion by Gehrke, seconde= d by Weick to table Item “EE”, Remove From The Table And Approval Of Various Intergovernmental Agreements until the next regularly scheduled Bo= ard Meeting to be held on February 28, 2005.

Voice Vote:

AYES:            = ;             = 5

NAYS:            = ;         =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

VI.=             &n= bsp; OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD<= /h2>

A.        None this month.

VI= I.      = ;     &n= bsp;

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1.&= nbsp;     &n= bsp;

It was the consensus of the Board to pull this item from the agenda and re-ad= dress it at the next regularly scheduled Board Meeting to be held on February 28, 2005.

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2.&= nbsp;     Hawthorn Woods Country Club Park – Trustee Lynch

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Trustee Lynch reported that after many discussions with the Park and Recreation Committee, they have come up with two names for the new community park:

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She stated that because of the man= y old oak trees on the corner, the committee felt like they would like to pay ho= mage to them.

Trustee Riess noted that the new t= ree ordinance refers to those oak trees as heritage trees.

It was the consensus of the Board = that the new community park should be named “Heritage Oaks”.

        =             &n= bsp;   Motion by Lynch, seconded by Riess to name the new community park “Heritage Oaks Park”.

Voice Vote:

AYES:            = ;             = 5

NAYS:            = ;         =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

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C.&= nbsp;           &nb= sp;    Village Engineer

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Engineer Christopher Burke reported that he is working with the contractor to do clean-up. He also stated tha= t he will start sod and landscaping as soon as weather permits.

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Engineer Christopher Burke reported that there is erosion and sedimentation on the = site and it will be monitored.

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None this month.

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4.&= nbsp;     95 Old McHenry Road Construction Progress Report

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None this month.

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Engineer Christopher Burke reported that the work is substantially completed and th= at there are only a few remaining punch list items. He also reported that he would be presenting traffic calming measures at the next water and infrastructure meeting.

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Chief = Jennifer Paulus reported that the 2004 activity report was in the trustee packet. She also gav= e a brief account regarding the recent burglaries in Camden Trace and Lake Lor= raine Estates subdivisions. She re= ported that the residents of these two subdivisions are interested in a neighborh= ood watch program.

President Hunt suggested putting an article in the newsletter on crime prevention tips.

Chief Paulus reported that before = the previous Chief left, he had started the preliminary steps regarding a new Police and Village Hall facility. She stated that sh= e would be adding an item in her budget to allow for funds for a needs assessment = and building analysis. She noted= that this process generally takes eight (8) years from beginning to finish.

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VI= II.      = ;

A.=       = ;           &n= bsp;

None this month.<= /p>

B.=       = ;

Trustee Riess reported that the Emerald Ash Borer is a serious threat to ash trees. He stated that to dat= e, over 2 million trees have been destroyed by this beetle. Trustee Riess requested Attorney = Tom Good to research the type of ordinances that surrounding Villages and the City of Chicago have in place for the Asian Long Horn Beetle eradication program. He stated that these programs all= ow the Village to enter a resident’s property = to check for tree infestation and allow the Villa= ge to take down the tree. He no= ted that the tree could be distressed and the homeowner would not know it.

Trustee Wright suggested contacting “The Care Of Trees”, in the hopes = they would have some written information

Trustee Gehrke recommended putting information in the next newsletter.<= /span>

Trustee Riess reported that the Environmental Committee would like to do something= for Arbor Day and purchase seedlings.

Administrator Benford stated that he ha= s been working with Tree City, USA and he would meet with T= rustee Riess.

C.=       = ;           &n= bsp;

None this month.<= /p>

D.=       = ;           Plan Commission

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None this month.<= /p>

E.&= nbsp;           &nb= sp;     &n= bsp;

None this month.<= /p>

F.&= nbsp;           &nb= sp;

None this month.<= /p>
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G.&= nbsp;           &nb= sp;    &n= bsp;

None this month.<= /p>

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None this month.<= /p>

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I.&= nbsp;           &nb= sp;       &n= bsp;

None this month.<= /p>
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IX= .      = ;        None this month.<= /p>

X.=       = ;           NEW BUSINESS

A. &= nbsp;     Special Census

President Hunt stated tha= t the census is normally done every ten (10) years and it takes a while to get t= he results. He reported that th= e 2000 census reported a current population of 6,002 and with the current growth,= our Village population is considerably higher. He stated that the Village of Lake Zurich recently had a special= census at a cost of approximately $50,000. He noted that by conducting a special census now the Village would be able to recapture that growt= h.

Administrator Benford explained the process of requesting a special census. He stated that by mailing in $200= , that will begin the process and the Village would be given a quote on how much it would cost.

Motion by Riess, seconded= by Gehrke to authorize the Village Administrator to initiate the process of cond= ucting a special census.

Voice Vote:

AYES:            = ;             = 5

NAYS:            = ;         =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

Trustee Gehrke thanked Dir= ector of Public Works, Tom Fitzpatrick, for the excellent job done on the streets a= fter the last snow storm. He also thanked Police Chief Jennifer Paulus for the excellent job the police department has done.

XI= .      = ;        A.&= nbsp;    None this month.

XI= I.      = ;     = 8:57 p.m.

Voice Vote:

AYES:            = ;             = 5

NAYS:      &= nbsp;              =     0

Absent:            = ;         =     1

Present (Or Abstain)     0

Motion Carried.

Reported by: &nb= sp; ____

   &nb= sp;            = ;               Phy= llis Scheu, Village Clerk

Approved at the Regular Meeting on: _

VBM 012405=